FAQ: Core Programmes
FREQUENTLY ASKED QUESTIONS & ADVICE ON DEVELOPING PROPOSALS
2017 Funding Opportunities (for funding after September 2018)
Call for Proposals under regional research (CRRP) and capacity development (CAPaBLE)
The information provided below is intended to guide you when formulating a proposal for submission to APN for funding in 2018. If you cannot find the answer from the 37 questions outlined, please submit your question using the form provided in the APN Online Advisory Service (http://www.apn-gcr.org/?p=7253) to the APN Secretariat. We will do our best to answer your question within six weeks.
- When is the APN Call(s) for Proposals launched?
- Who is eligible to submit proposals to APN for funding?
- Which countries in the Asia-Pacific Region are member or approved Countries?
- How many calls for proposals does APN launch each year?
- What activities can I propose under the Call for Proposals for CRRP?
- What activities can I propose under the Call for Proposals for CAPaBLE programme?
- What is the procedure for submitting a proposal to APN?
- When is the deadline for submitting a proposal to APN?
- If I miss the deadline will APN still accept my proposal?
- What is the Online Advisory Service?
- Is the Advisory Service compulsory?
- Where and to whom do I submit the proposal?
- I am not sure whether to submit a proposal under CRRP or CAPaBLE, how can APN assist me?
- How much funding is available for individual projects?
- What is the duration of projects?
- Does APN have any priority areas for funding for this year?
- Can I submit a proposal to cover my PhD studentship?
- Can I submit a proposal for travel support to a workshop?
- Can I charge overhead costs in my proposal budget?
- How can I find suitable collaborators for my project?
- How can I ensure that I am not duplicating research efforts?
- If my proposal is successful, when can I receive funding?
- Can I submit more than one proposal?
- Can I submit a proposal if I am currently a project leader of an APN-funded project?
- How will my proposal be evaluated?
- I can’t find the Full Proposal Template.
- What are the criteria for proposal selection?
- Who reviews my proposal?
- Will I be given an opportunity to provide feedback to experts who review my proposal?
- When is the decision on project funding made?
- Who makes the final decision on project funding?
- Is APN able to provide salary support for project implementation?
- Does APN allow for consultants and/or consultant firms to be engaged in the project, at APN’s expense?
- Is it necessary that proposals submitted for APN funding has co-funding from other sources?
- Can members of developed countries submit proposals or only in conjunction with developing countries?
- If my proposal fails, can I submit it to APN again in the next round of proposals?
- Can non-APN countries participate in the proposed project and receive funding from it?
1. When is the APN Call(s) for Proposals launched?
In 2017, the launch for calls for Opportunities for Funding will be launched on 8 September 2017, for funding from September 2018. This year, under APN’s Core programmes, two Calls for Proposals will be launched:
- Call for Proposals under Collaborative Regional Research Programme (CRRP).
- Call for Proposals for Capacity Development Programme (CAPaBLE).
2. Who is eligible to submit proposals to APN for funding?
Members of non-profit making institutions based in APN member and/or approved countries can submit proposals to APN. See FAQ3.
3. Which countries in the Asia-Pacific Region are member or approved Countries?
– One-country Summary Proposals are acceptable ONLY from developing countries and ONLY if the activity is for CAPaBLE.
– APN does NOT fund one-country research activities under CRRP.
Australia, Bangladesh, Bhutan, Cambodia, China, Fiji, India, Indonesia, Japan, Lao People’s Democratic Republic, Malaysia, Mongolia, Nepal, New Zealand, Pakistan, Philippines, Republic of Korea, Russian Federation, Sri Lanka, Thailand, United States of America and Viet Nam.
Approved Countries are: Maldives, Myanmar, Pacific Island Countries and Singapore.
Those countries underlined are considered developed countries.
4. How many calls for proposals does APN launch each year?
APN generally launches two calls for proposals for CRRP and CAPaBLE. Sometimes, APN will have special calls for focussed activities. Refer to the Opportunities section on the APN website for more information.
5. What activities can I propose under the Call for Proposals for CRRP?
If the core activity of your proposal is related to the list below, you can submit a proposal under CRRP:
- Collaborative research on global change and sustainability that, particularly, addresses GAPS, ANALYSIS, SYNTHESIS and ASSESSMENT
- Collaborative research that develops PATHWAYS and MECHANISMS to achieve sustainable development and develop adaptation strategies.
- Collaborative PLACE-BASED INTEGRATIVE RESEARCH particularly from developing countries.
Collaborative research that CONTRIBUTES TO THE EVOLVING SCIENCE-POLICY ARENA, including IPCC, IPBES, post-2015 Sustainable Development Goals, as well as ongoing and new global change and sustainability research programmes.
6. What activities can I propose under the Call for Proposals for CAPaBLE programme?
If the core activity of your proposal is related to the list below, you can submit a proposal under the CAPaBLE programme.
- CAPACITY DEVELOPMENT ACTIVITES that promote the following approaches related to one or more the five thematic areas of APN:
- Utilizing and strengthening existing capacity
- Creating opportunities to use/instil capacity
- Developing new capacity through innovative approaches
- AWARENESS-RAISING AND DISSEMINATION activities for policy- and decision-making communities, civil society and/or the general public.
- SCIENCE-POLICY interfacing in the context of the five thematic areas.
- CAPACITY DEVELOPMENT PARTNERSHIP ACTIVITIES that contribute to the capacity development components of the evolving global change arena, including IPCC, IPBES, post-2015 Sustainable Development goals, and ongoing and new global change and sustainability research programmes.
7. What is the procedure for submitting a proposal to APN?
All proponents interested in submitting a proposal under the CRRP or CAPaBLE Programme must submit a Stage 1 Summary Proposal through online submission (URL: https://www.apn-gcr.org/apnis) . The Summary Proposal will be reviewed by APN’s Scientific Planning Group and Capacity Development Committee to shortlist proposals that will proceed to Stage 2. All proponents will be notified of the results of the review and successful proponents will be requested to submit a full proposal for further consideration for APN funding.
8. When is the deadline for submitting a proposal to APN?
The deadline for submitting a proposal under the 2017 Call for Proposals is as follows:
- Stage 1 Summary Proposal: Wednesday, 1 November 2017 (mandatory)
- Stage 2 Full Proposal: Wednesday, 7 February 2018 (This is by invitation only and successful proponents proceeding to Stage 2 will be asked to submit full proposal)
The deadlines presented above must be strictly adhered to. Summary proposals submitted after the deadline will not be considered.
9. If I miss the deadline will APN still accept my proposal?
No. APN has a rigorous review process, which is performed over a tight timeline, and deadline compliance is essential.
10. What is the Online Advisory Service?
The Advisory Service is an assistance service offered by APN for proponents who would like to seek further information regarding the Calls for Proposals. The APN Secretariat will provide feedback to the proponent as appropriate. Proponents can check the extensive information available online and, if they still have a question, submit their query through our online advisory service form (http://www.apn-gcr.org/programmes-and-activities/faq-online-advisory-service/).
11. Is the Advisory Service compulsory?
No. The Advisory Service is VOLUNTARY.
12. Where and to whom do I submit the proposal?
Summary Proposals must be submitted to the APN Secretariat via online submission (URL: https://www.apn-gcr.org/apnis). Faxed copies and proposals sent by e-mail are not accepted. Successful proponents who will be invited to submit a Full Proposal will be notified in due course.
13. I am not sure whether to submit a proposal under CRRP or CAPaBLE, how can APN assist me?
Use the online advisory service (http://www.apn-gcr.org/?p=7253) and, if you still have a query, submit an online form via the service. APN will attempt to provide feedback within six weeks of submission.
14. How much funding is available for individual projects?
APN awards a yearly-average US$ 45,000 for CRRP/regional research project and US$40,000 for CAPaBLE/scientific capacity development projects
15. What is the duration of projects?
Durations are typically 2 years for regional research projects and 1 year for CAPaBLE/scientific capacity development projects. The maximum number of years APN allows for one project is 3 years (although few 3-year projects are funded due to financial limitations).
16. Does APN have any priority areas for funding for this year?
Under the 2015-2020 Strategic Phase, APN has set its action agenda as follow:
- Research Agenda
APN fosters the understanding of global environmental change by conducting regional research through collaboration and capacity development. APN’s activities promote research that improves understanding of the physical, biological and human dimensions of change in the Earth system and advances science that informs decision-making regarding adaptation, mitigation and sustainable development in the following specific areas:
- Climate Change and Climate Variability;
- Biodiversity and Ecosystems;
- Changes in the Atmospheric, Terrestrial and Marine Domains;
- Resources Utilization and Pathways for Sustainable Development; and
- Risk Reduction and Resilience.
The above themes are interrelated and involve the interface of natural, social, behavioural, economic and political sciences. In the 4th Strategic Phase (2015-2020), APN will increasingly emphasize this interdisciplinary and transdisciplinary approach in addressing regional issues. APN will also continue to support research on thematic issues, such as climate adaptation, low carbon approaches, and biodiversity and ecosystem services.
- Capacity Development Agenda
In addition to supporting capacity development under its research agenda, APN also has a focus Capacity Development Agenda (CAPaBLE). The aim of the CAPaBLE programme is to enhance the capacities of scientists, policy makers and other relevant stakeholders in Asia and Pacific region to identify and assess global change issues at local, national and regional levels and further identify appropriate solutions to resolve the issues and achieve sustainability. APN supports capacity development activities that enhance existing capacities of developing countries at three levels;
- Individual-based capacity development
- Group, organization, network-based capacity development
- Societies, governance, system level capacity development
At APN’s 22nd Inter-Governmental Meeting (held in April 2017), APN established high priority topics based on inputs from member countries in each of APN’s subregions. Following the decision, APN invites trans- and interdisciplinary research and capacity development proposals focusing on the following topics for South Asia, Southeast Asia and Temperate East Asia as indicated in the table below:
|South Asia||Southeast Asia||Temperate East Asia|
While acknowledging that high priority will be given to regional research proposals and capacity development proposals that address the abovementioned topics in each sub-region, APN is also interested in receiving trans- and interdisciplinary research and capacity development proposals related to the following topics (not in priority order):
- Human health and climate change
- Technology transfer in contribution to the Paris Agreement
- Climate change impacts on biodiversity and ecosystem services
- Management of ecosystem services for water and food security
- Air quality: urban air quality; transboundary air quality management
- Sustainable consumption and production
- Mainstreaming gender equity in global environmental change
- Economic valuation and modelling on global change impacts
Proposals that do not address any of the above topics will not be accepted under the 2017 Call for Proposals.
17. Can I submit a proposal to cover my PhD studentship?
No. Currently APN does not have a mechanism to fund PhD studentships or any other undergraduate or postgraduate scholarships.
18. Can I submit a proposal for travel support to a workshop?
Currently APN does not have a mechanism to support applications for travel support of individuals. However, travel support proposals from workshop organisers whose objectives are relevant to the goals and objectives of APN, may be submitted provided the target participants are Asia-Pacific based developing-country scientists (Note: These scientists MUST be working in an institution in the Asia-Pacific region). The proponent must be working in an institution in the Asia-Pacific region and/or hold a key position in an International APN-recognised Global Change Research Programme.
19. Can I charge overhead costs in my proposal budget?
APN does not allow administrative overhead costs. Please refer to the APN Project-related Policies and Regulations (http://www.apn-gcr.org/?p=3671) for more information.
20. How can I find suitable collaborators for my project?
APN suggests that you do an extensive literature review BEFORE submitting a proposal. A review of projects on the APN website (APN E-Lib Metadata Site) may provide the proponent with information on suitable collaborators from the region.
Please also note the collaborators’ eligibility criteria:
- A collaborator cannot be involved in more than 2 ongoing APN projects in each fiscal year
- Collaborators should be working in an institution that is based in an APN member or approved country.
- Collaborators from non-APN member or approved countries may be involved as resource person(s)/expert(s), but strictly cannot seek funds from APN for his/her participation in the project, even though the activity is conducted in any APN member or approved country.
- Collaborators must be affiliated to an institution; i.e., independent researchers are not eligible to participate in an APN-funded activity.
21. How can I ensure that I am not duplicating research efforts?
APN suggests that all proponents perform an extensive literature review BEFORE submitting a proposal to APN. A review of projects on the APN website (APN E-Lib Metadata Site) may provide the proponent with information.
22. If my proposal is successful, when can I receive funding?
If your summary proposal is successful, you will be invited to submit a full proposal by the middle of December. Deadline for receiving full proposals is Wednesday, 7 February 2018, midnight JST. Extensive information on the full proposal stage is available in the APN Online Advisory Service. Successful proponents will be notified in July/August 2018. As such, APN suggests that proponent start their project activities no earlier than September 2018 as procedures for drawing contracts and remitting funds can be time-consuming. Proponents should also note that grants are remitted subject to funds becoming available from APN’s stakeholders. Full proposal templates and other guidelines are available on the APN Online Advisory Service.
23. Can I submit more than one proposal?
A proponent can only submit one proposal at any one time. An institution can submit more than one proposal provided that the proponents do not reside in the same department.
24. Can I submit a proposal if I am currently a project leader of an APN-funded project?
Project Leaders who are under a current Contract drawn with APN CANNOT submit a proposal, as proponent, to APN. Current Project Leaders should refer to the Contract Documentation (which provides all regulations and supplementary information) attached to their Contract. Nevertheless, the same Project Leaders may be among the collaborators of a new proposal for funding consideration by APN. However, they are not eligible to be collaborators of a new proposal if they are involved in more than one APN project at the time of proposal submission.
25. How will my proposal be evaluated?
Your proposal will be reviewed by APN’s Scientific Planning Group (SPG), Capacity Development Committee and external reviewers from the international global change community. There are 2 main stages of review: The Review of Stage 1 Summary Proposals and the Review of Stage 2 Full Proposals. If the proponent proceeds to Stage 2, he/she will be invited to submit a full proposal and this will be reviewed by the same reviewers indicated above. Stage 2 involves a three-step process, and the proponent will have an opportunity to respond to specific questions from reviewers.
26. I can’t find the Full Proposal Template.
Examples of Full Proposal templates are available in the Online Advisory Service and will also be forwarded to successful proponents who pass the summary proposal stage. As the full proposal stage is by invitation only, notification to submit full proposals are only sent by e-mail to successful proponents. As a first step, please submit the Summary Proposal through the online submission (URL: https://www.apn-gcr.org/apnis).
27. What are the criteria for proposal selection?
An extensive list of criteria is available in the Guide for Proponents for CRRP and Guide for Proponents for CAPaBLE and is available for download on the APN website. You may also check the Online Advisory Service for more information.
28. Who reviews my proposal?
Members from APN’s Scientific Planning Group (SPG), the Capacity Development Committee and external reviewers drawn from the global change community provide expert reviews on proposals. APN, however, maintains the confidentiality of the reviewers of each proposal for the sake of fair appraisal.
29. Will I be given an opportunity to provide feedback to experts who review my proposal?
Yes, if your proposal succeeds to Stage 2 of the proposals process (i.e. if you are invited to submit a Full Proposal). Note that this stage is COMPULSORY and all proponents MUST respond to reviewer feedback, otherwise their proposal will not be considered further.
30. When is the decision on project funding made?
The decision on project funding will be made at APN’s 23rd Inter-Governmental Meeting (IGM) in June/July 2018.
31. Who makes the final decision on project funding?
Following the advice and recommendations from APN’s Scientific Planning Group (SPG) and/or Capacity Development Committee; the governing body of APN, the Inter-Governmental Meeting (IGM), makes the final decision on project funding.
32. Is APN able to provide salary support for project implementation?
APN may be able to provide some salary support for time spent on a project, assuming that a full-time salary is not already being paid. More precise details can be found in APN Financial Regulations available in the Online Advisory Service.
33. Does APN allow for consultants and/or consultant firms to be engaged in the project, at APN’s expense?
APN will not pay salaries of consultants. As APN usually relies on expertise drawn from the APN global change community, any consultant fee or honorarium would have to be agreed with APN in advance. Project leaders and collaborators should have the expertise to conduct project activities.
34. Is it necessary that proposals submitted for APN funding has co-funding from other sources?
Co-funding is strongly desired and will strengthen your proposal; however, it is not compulsory.
35. Can members of developed countries submit proposals or only in conjunction with developing countries?
For scientific capacity development under CAPaBLE, a developed country proponent must demonstrate that the capacity development activities outlined in the proposal are for one or more developing countries in the Asia-Pacific region. The funds cannot be used for capacity building of developed countries. Members of developed countries can submit a proposal under the research programme CRRP, but a minimum of two developing country institutions must collaborate in the proposal.
36. If my proposal fails, can I submit it to APN again in the next round of proposals?
If your proposal fails, you will receive timely feedback from the APN Secretariat. This feedback will also have a recommendation from APN as regards areas requiring improvement in your proposal before resubmission, or whether you should refrain from submitting the same proposal to APN for funding.
37. Can non-APN countries participate in the proposed project and receive funding from it?
Yes, non-APN member/approved countries are eligible to participate/collaborate in a proposed project. However, with regards to funding, APN funds are generally reserved for APN member/approved country collaborators and additional sources of funding for collaborators outside APN countries is strongly recommended to improve rate of success.
|Timetable||Time Table for the 2017 Calls for Proposals|
|Regulations and Policies||APN Fourth Strategic Plan|
|Proposal Templates||Full Proposal Template will be made available in due course to successful proponents of Stage 1|